Department of Physics & Astronomy

Ph.D. Checklist, Forms & Deadlines

The Graduate School
102 Rose Administration
Box 870118

action / form submitted (web editable) deadline
 dept signatures copies
registration &/or add/drop of classes consult advisor every semester grad, advisor D
pass Qualifying Exam
 by 4th semester

select research advisor
 by 2nd or 3rd year

Outline of Ph.D. Program (Plan of Study) by semester of 30 earned hours chair 3GS,D
Request for Transfer of Graduate Credit (date) none
 GS,D
Prelim exam:
  • Approval of Prelim Committee
          (advisor not on comm)
  • Prelim report (comm chair to chair)
          report whether passed or not (2 attempts)
          (Prelim counts as Plan II MS Comp Exam)
    		• by end of 7th semester
    grad, comm, chair

    comm chair
    D

    D
    apply for Plan II Masters degree:     (see above)
  • Application for Candidacy for Master's Degree
  • Application for Degree
  • Comprehensive Exam approval form
    		•  immediately after Prelim passed
    (date)
    (date)
    (date)
    grad, chair
    chair
    committee
    GS,D
    2GS,D
    GS,D
    Appoint / Change Doctoral Dissertation Comm soon after Prelim passed comm, chair GS,D
    enroll in at least 3 hours per semester
    of Dissertation Research (PH 699)     		every semester after Prelim

    meet with Dissertation Committee annually after Prelim passed

    Application for Candidacy for Doctoral Degree after Prelim passed, by 1st week
    of graduating sem (date)    		 grad, comm 4GS,D
    Application for Degree 1st week of graduating sem (date) chair 2GS,D
    Dissertation Title Card
    		 10 weeks before graduation (date)
    		 diss chair, chair GS,D
    schedule dissertation defense >8 weeks before graduation

    dissertation submitted to committee 2 weeks before defense
    announcement of dissertation defense 2 weeks before defense none GS,D
    dissertation defense >6 weeks before grad

    Dissertation acceptance page (x3; see p.3 of sample) after dissertation defense comm, chair D
    Dissertation abstract acceptance page
        (see pp.10-12 of sample)    		 after dissertation defense diss chair, chair D
    approved Dissertation submitted, including:
  • strict adherence to Grad School formatting
        requirements (see sample & preparation manual)
  • Dissertation (x2)
  • Dissertation abstract (x2; see p.10 of sample)
  • Dissertation acceptance page (see p.3 of sample)
  • Microfilm contract - including copy of title page
        (user=dissertations pw=publish)
  • receipt for binding & microfilming
  • Survey of Earned Doctorates
    		• 6 weeks before graduation (date)
    		GS
    diploma fee paid to Office of Student Receivables month before graduation

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