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New Employee Class Codes for Retirees - It is vital for Human Resources to be able to identify employees who are currently or have ever been enrolled in or retired from Alabama’s Teachers’ Retirement System or Employees’ Retirement System.  This allows our Benefits department to ensure accurate benefits deductions for these employees,  avoid issues with the retirement system and provide accurate reporting.  Your help is needed in identifying these employees so when you prepare a Personnel Action form please:

1) Complete the Employee Retirement Information section of the PA form for all New, Rehire and      Supplemental assignments.

2) Use the appropriate new Employee Class (Eclass) code:

a)  XR – UA Retiree:  Use for employees who retired from UA and are receiving retirement income from the State of Alabama Teachers’ Retirement System (TRS).   Retirees can be hired as Temporary Part-Time employees only.

               To review the guidelines for hiring a UA retiree, visit the General Hiring Practices on the HR website.

              

b) XN – Non-UA Retiree:  Use for retirees who did not retire from UA but who retired from another state agency and are receiving retirement income from the State of Alabama Teachers' Retirement System (TRS) OR the Employees' Retirement System (ERS).   Retirees can be hired as Temporary Part-Time employees only.

NOTE:  A PA form does NOT need to be completed for retirees who are currently on an active assignment in our payroll system.  These individuals have already been identified and the Benefits office is taking care of changing their Eclass code.

    

For questions on the new retiree Employee Class codes, please contact the HR Service Center at 348-7732.

 

Personnel Action form, three (3) copies must be printed on "NCR" paper. This is required because the signatures must appear on all copies. It is also necessary because changes made on the top copy must also appear on the other two.

Banner Personnel Action Form

General Overview for Completing the Personnel Action Form

• Instructions for Employees Who Have an Assignment End Date and a Permanently Budgeted Position
• Instructions for Bi-weekly Supplemental Pay
• Instructions for Monthly Supplemental Pay
• Instructions for Multi-month Supplemental Pay
• Instructions for Faculty Summer Research
• Instructions for Summer School Teaching

Sample PA Forms - Click on any of the Sample P.A. forms listed below in order to see all the fields that need to be completed for that specific personnel action along with some examples of the type of data to use.   Also, some fields will display instructions simply by clicking in the field.

• Additional Assignment
• Death
• Demotion
• Disability
• End of Temporary or Contract Assignment
• Extension of Appointment
• Family Medical Leave
• Interim
• Involuntary Separation
• Labor Distribution Change
• Military Leave
• New Employee
• Other Leave
• Position Elimination - RIF - Department Reorganization
• Position Modification
• Promotion
• Rehire
• Retirement
• Return from Leave
• Sabbatical Leave
• Salary Change
• Status Change
• Summer 1st Term & 2nd Term
• Summer 1st Term
• Summer 2nd Term
• Summer Research
• Supplemental Pay
• Temporary Salary Increase
• Transfer
• Voluntary Separation

Supplemental Pay Request Form

• Rules regarding Supplemental Pay for Contracts and Grants

Guidelines for Assignment of Graduate Student Position Number

 

UA-eTime Approver/Timekeeper Change Form

Complete the UA-eTime Approver/Timekeeper change form to change the Approvers and/or Timekeepers for non-exempt employees who report their time on UA-eTime.

• UA-eTime Approver Change Form

 

• Electronic PA (EPAF) Instruction Guide
• I-9 Form and Instructions

• I-9 Instructions with Example

Invitation to Disclose Covered Veterans with Disability Status Form

• Invitation to Disclose Covered Veterans with Disability Status Form Instructions

Job Title Listings
• Administrator, Faculty, Student and Non-Classified Staff Classification Code Listings
• Staff Classification Code and Job Title Listing
• Complete Listing
• New Hire Form

 

Direct Deposit Form, you may fill it out on your computer, but you must print it and sign it before submitting it.

• Direct Deposit Form: (Adobe PDF) (Microsoft Word)

 

Address Change Form, you may fill it out on your computer, but you must print it and bring it to the Human Resources Service Center to turn it in. You may also have your department submit a Personnel Action Form to change your address.

• Address & Personal Information Change Form

• Employee Web Self Service Now Available. Link here for instructions.

Tax Withholding Forms

• Federal Tax withholding form W-4 - http://www.irs.gov/pub/irs-pdf/fw4.pdf

• State of Alabama Withholding Forms -

• A-4 Form

• Student Exemption A4E Form

• Both can be found at: http://www.ador.state.al.us/Withholding/index.html

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